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Board Meeting March 17, 2022

Spyglass Point Condominium Associaton of Penssoola, Inc.

Board Meeting Minutes Drate: March 17, 2022 Plnce: Tryon Librury 1200 Langley Avenue Pensacola, PL 32504

  1. Cali meeting to order and establish quorum ¢ Tats board members present: Patty Martinez, President, Daniel Dorman, Vice President; Jason Robbins, Treasurer: Taylor Lattin: Barry Boyd, John Anwntler, Natalia Chapman ® Absent: CY Kirk, Secretary 2, Revtew of minutes from Board Meebny 2/17/2022 @ = Secreiry has not yet finished minutes from bast meeiny, review tabled until completed. 3) Financial review ending 12/91/2021 & 1/31/2022 Skipped review from 12/31/2021 — Jasan Robbins, Treasurer provided update: initially did not have reserve funds deposited due to Property Management aversight. December financials lovk good, no cancems. January: reserve funds had nat been deposited Amy fram Liberty Community Management indscated thar February had not been deposited alas, Assured would be deposited, so lan, Feb, March reserves would be deposited this month, © = Mohon to approve financial review by Taytor Loftin, Jason Robbins seconded; motnn passed unanimously, o 7TYES votes: Patty Maninez, Danie] Dorman, Jason Robbins, faylor Loftin, Barry Boyt, Natalia Chapowa. John Amentler.

  2. Old Business Reserve anudies; Not common in Flonda punhandiec. Patty Martine? presented via PowerPoint information tor reserve studies, Board and Budget working group bas been looking at the Reserve Survey und obtained quates so we can move forward, The Reserve Study will be the roadmap for finances and maintenance. Studies should be done every 3-5 years. Florida is moving to begin requicing these studies on a regular basis in light of the condo collapse in south Fiarida, Two options for reserve study to be completed:

    • Association Reserves for $5,832 (Comprehensive) - Reserve Advisors for $5,204) (Limited) ¢ = 6Tavlor Loftin motioned to move forward with the Association Reserves comprehensive study for $5,832, Jason Robbins seconded, o 6 YES votes: Patty Marancz, Danic! Dorman, Jason Robbins, Taylor Loftin, Barry Boyd. Natalia Chapman © INO vow: John Amenties.

x. Improvementa‘repairs plan of common elements + special assessmentSpecial assessments will be considered af $1,000.00 for the purpose of 1) Lamiscaping - inside/outside of poo! area to include lighting 2) pool renovationrepnirs ta pool and deck, 3) cut down trees, trim trees, removal of dead timbs, and canopy trees an entire property Special assessmrcnt was tabled uri! ofter the completion af the reserve survey, Board ix not confident chat we can accomplish catching up on all of the deferred maintenance without u special assessment, bowever the reserve survey will provide the bourd and conumunity with morc information ty better inforns the actéans to be taken moving forward.

@ Jason Robbins mation to table the apecial assessment until the board obtiins the results of the reserve study, maban seconded by Thylor Loftin; motion passed unanimously » TYES votes: Patty Martinez, Danicl Dorman, Juson Robbins, Taylor Loftin, Barry Boyd, Nataia Chapman, John Amentler Budget working group/Hoand proposed unlizing the funds from Assocation reserves to cover the following (in suit} wath no assessment, nu loan Conungency Reserves: ¢ Engineers cost: $22,000 e = Tree Trimming: $32,500 Regular Reserves: ® = Pool furnitire. $6,08%) Seal coat: $33,001) Poly pipes: $8.000 Poot repairs: $40,000 Poo! jandscapmg: $13.972 Insurance: $18,000 Operating Expense Accaunt e = Comer lights: $4,f100 Power washing: $10,000 Poot building gutter $1,500 Reserve survey $3,800 Financial audit: $7,000 ® Taylor Lofan motioned to approve aud execute unprovement proposal eapenses (Listed above) for the tiems discussed with 0 assessment and no Joan. Jason Robbins seconded, < 6 YES votes: Patty Martinez, Danicl Dorman, Jason Robbins, Taylor Loflin, Kary Boyd, Natalia Chapman NO vow) John Ameniier.

b. Status on Jine of credit Tabled ¢. Structurnl Engineer with Joe DeRuit Assoc., LLC- 87, Bldps. M & F-proposal Went back to thy engintece, quote was recatculated for initial Task 1.0 10 $30,400, will come aut in May umeframe, might have report by June 2022

  • Daniel Donnan motioned to move forward with Engineers Assessment for $22,000; Taylor Lofin seconded, 6 yes voles, | no vote from John Ameniier, © Taylor Loftin motioned to move forwand with Bryon Wilson to complete the work/esting of the metal poles for $300, seconded by Danicl Dorman, monan passed unanimously, © 7 YES votes: Patty Martinez, Daniel Dorman, Jason Robbins, Taylor Loftin, Barry Boyd, Nataka Chapman, Johs Amentler a Status of hiring an accountant ‘financial audit Needed to vote on specific CPA, Griffin and Furman

© Taylor Loftin motioned fo move forward with CPA finn Griffin and Furman for $12,000, Daniel Dorman seconded, mution passed uoanimeusly 7 YES votes: Patty Murtinez, Dunie! Dorman, Jason Rabbins. Taylor Loft, Harry Boyd, Notalin Chapman, Joho Arnentier. ¢. M & H Insurance Claim Sarus/Repaus ~ Hurricane Sally We have engaged M&H and Mr. MyTran and assistant did not attend scheduled 200m calls. Zoom call will be scheduled with M&Et anid former President John Ameaties to figure out the path forward f Status on Insurmace Claim to sprinkle: pool video system Approved, HOA neceived $8,000 from the insurance company gf. Stotus - Establish new members to all bank accounts and CDs’synatures Tabled, h, Status - Fines Committees We should have the final mput from the attomey soon. Three community wembers have volunteered to he on the Fines Committers: Stacy, Joanne, and Bob, 1, Report on the Mayur’s Cleanup Project- feb 24, 2022 Was v success fot ous first year, community did particapate yn tlie event. }. Report on hood Truck event Relative success. Lonestar soled 47 plates. wauld like tu see more. Possibility of inviung ont neighbors fram Sugartree snd Windchase to bolster numbers. Pilot aus with JD) eats at the end of the month

  1. Presentation by SERVPRO | Emergency Ready Profile for storm/iumeane mitigation and permanent repairs Preseaation delivered.
  2. Status report from Managemeat Company on review open reports on maintenance issucs tabled
  3. Architecture Committec K. Working Group Reports 1) Budger: 2) Building Maitenance-roadyre-Suipping parking lov‘roud; 3) Lamdscaping; 4) Pool, 5) Insurance; 6) Update covenants, 7) Community Events Y New Business a. Board member attendance b. Zoom antual raembership &. Repair six balcony upper beans Pest Canteal renewal with or without imspecnon. Now property manugemment conipany is in the loop Inspection hos nat taken place in 2-3 years, Funds were ulready budgeted Torat cost wAnxpection: $4,672 Total cost without inspection: $4,363 ® = Taylor Loftw motioned ta move forward with the renewal with inspection for $4,672, Jason Robbins seconded, passed unanumously

7 YES voles: Putty Martinez, Danie) Dorman, Jason Robbins, Veylor Lofiin, Barry Boyd. Natalia Chapman, John Anvesttiet,

Unit J4 Nuissance: reached out to attorney, potential for kegal action tu be brought before the board. Waring Iclter had already been sent. Buurd has dont everything possible to get J4 compliant, emails and calls have been frequent/numerous, Dante! Dorman confirmed that Jay Schwarts has spoken with the trusice of the property about thrve times. Jay has spoken with Lewis Pitts directly. Confirmed that we have a paper unsil ta show we base other communications pvr to escalation to legal solution. © Tayler Loftin motoned fo move forward with the attomey on the sssue of J4, Daniel Derman seconded: motion passed unanimously

7 YES vores: Patty Martinez, Danie! Dorman. Jason Rubbins. Taytor Lottin, Barry Buyd, Natalia Chapman, Join Amentter

11, Member Commecats/Concertis Dwight — offered praise for ServePro services David — Lucas, 15/l6yr old resident has been walking around claiming he 1s a police officer, weanng L-sturt Recommended repart to police and property management. Comment confirming Assessment for $1,000 has been whbled until after the rescrve survey has been completed; assessment is anly considered in the Suture if the reserve survey determines it will be needed Talked with fega! team who has guided the bourd tn work on what we can do, with what we huve nght now. Board is spending money in line with “pooled reserves” and spending on ulready established “buckets” different from “Hieaght line reserves.” Angie — warling on ferce to be fixed, Board needs to wait to sce Engineer atsossmients to determine W fences will need to be pulled down to for enginecring remeduntion, 13, Schedule next Board Mecting a. April 21, 2022 (Thursday) (@ 3:30) PM, Tryon Brunch Library, $200 Langlcy Avenue, Pensacola FL 324064 (850) 471-6980

  1. Adjausn Patry Martinez motianed to adjourn the nweeding, Daniel Dorman seconded: motion passed unanimously, meéehing adjourned Recorded and prepared by Daniel Dorman, Vice President in absence of Chf Cisk, Secretary.